Email service became an essential part of our professional worlds, and we all use email providers for numerous tasks, be it for business correspondence, applying for jobs, or personal usage. This article is all about representing the best email providers for business- free or paid around 2000 billion emails are being sent in a single day which is truly astonishing. 

In recent times, email providers like Gmail, Outlook, and Yahoo are in the front-liners; perhaps the choice of making an email client is big-decision; where at some point you wish to switch from one to another and then you start looking around. 

For instance, do you have any specific preferences? Are you looking for email providers free or to pay extra? 

1. Office 365

If we are talking about leading email providers, one should not leave Microsoft products behind; even though it has been ups and down with many users getting discouraged with such applications. 

On top of it, office 365 is now known as Microsoft 365, via offering email providers free services on 3 tiers: be it personal, business, and enterprise wherein in terms of cloud storage capacity its a stunning 1TB, and is only matched by Yahoo mail. 

Besides this, there is a variety of subscription plans for any needs consisting of monthly, annual, or lifetime options alongside per one user or multiple users. Some extra tools like Skype, OneDrive, PowerPoint, Teams, Exchange, will be pretty handy for such users too. 

Positives: 

• It offers 1 month’s free trial for personal use
• This integrates with OneDrive, PowerPoint, Excel, etc
• iOS, Android, and macOS versions are included 

Negatives: 

• It Pushes for annual commitments 
• It does not support older OS versions only in Windows 10
• Its cloud storage may be vulnerable to data lose 

2. Google WorkSpace

Google Suite is a well-known email provider for corporate clients,  that allows the creation of mailboxes in its own domain and gives the 14-days free fully-functional trial in order to check all the feature sets. 

Also, in this competitive edge with Google Workspace re-branding, emails, calendar, virtual drive, chat, documents, sheets, etc. This has three basic tariffs Basic, Business, and Enterprise. Their owners and employees can schedule their work tasks and meetings just in a few clicks with a Google Calendar. 

In order to check or edit it from the drive with any platform using web development or mobile application, the power feature of Workspace is a built-in application for office documents with tables editing which supports manually and group real-time editing. 

Individual account administrators can manage connected accounts, configure access rights, and check the editing history for files and documents; in order to keep corporate data in the cloud safe the service allows two-factor authentication with the application or special tokens. More in general, Workspace units 17+ different services from Google with access from any device thankfully having cloud-based infrastructure. 

Positives:

• This email provider is secure  as it’s powered by Gmail
• Easy video conferencing and storage, docs, app maker, sites, and more to go  

Negatives: 

• Well, it does offer a free version, and no access while offline. 

3. Zoho Mail

Zoho mail is among the best email providers for businesses for managing multiple domains within a single platform. 

This email provider system is available from any device and provides opportunities for communication within the company and with its customers. It’s a perfect blend for working in public organizations, even for freelancers, and different kinds of businesses. 

Zoho mail has an in-built calendar, constant chat, and a task manager to effectively manage work; whereas one of the good points here is that it doesn’t display and adds to protect client’s privacy. This works well in offline gears and can be carried out automatically where users do not have to press anything. Zoho offers multiple options available for blocking emails based on information about IP address, domain, and content. 

Positives:

• This has custom domains, having GDPR compliance, and seamless security
• Has calendar, notes, task manager, etc

Negatives: 

• Zoho mail doesn’t provide a free version and many non-email features might be distracting while working towards goals. 

4. Gmail

As we know, Gmail is one of the top aka best email providers for businesses all over the world. Gmail has a bunch of features for users and parallels it’s quite impressively easy to use. 

Whereas, if you are using Gmail for the very first time, you will not face any troubles in reading and replying to all messages as its web interface is a highlight. Each task is made for clear and easy use. 

Isn’t it amazing to get more insights about Gmail? 

Gmail is convenient as the messages can be automatically filtered into three categories, be it primary, social, or promotion; this will aid one to focus on the content to keep on priority while reading them all. Also, spam blocking keeps individuals’ inboxes away from junk and has 15GB of storage to keep photos and/or inboxes. 

Positives:

• Globally recognized, highly efficient security in place, and backed by Google’s powerful algorithms.

Negatives: 

• Lots of advertising, with the unclear user data policy 

5. Outlook

Are we talking about the popular email providers free from Microsoft?  Outlook.com is the one and you can connect easily with numerous social networks from your email account consisting of Word, Excel, and PowerPoint files. 

Outlook provides a transparent and simple user interface. One may find the folders and tools on the left, and content of the current folder is usually in the center, and the most concerned preview panel is situated on the right. Outlook has better privacy qualities for users, unlike Gmail. 

Positives:

• This easily merged with Hotmail
• Data encryption at its best
• Has good collaboration ground with Microsoft apps 

Negatives: 

• Crashes more often, and very slow speed
• Poor spamming or spam handling 

6. Yahoo Mail

Yahoo mail is provided by Yahoo and is also advised to be one of the most successful email providers of the rest of the herds. Where in recent times, this competes with Gmail. 

The biggest impression is created by its capacity of a free mailbox- which is 1 Terabyte. Once you sign up for Yahoo mail, you can get large email storage with unlimited messaging, access to reading news, and of course social networking. 

At the time of logging in, one can immediately change their interface based on their preference.  Choosing between different backgrounds will make the mail more visual and fascinating. Yahoo mail is simply good at spam blocking and defining some junk emails automatically puts them in the trash bin. 

Positives:

• It’s properly redesigned as of 2019, has a desktop, app, and web versions
• Gigantic storage capacity

Negatives: 

• Folder ability is not present
• Lots of ads, one has to go pro-version to use it without ads

7. Inbox

Inbox is one of the recent launches by Google, and for its registration, one needs an invitation that you can get via your friend; who has already an inbox account, and if you all wish you may send or share an invite request to inbox@google.com. 

Inbox’s recommended key feature is smart sorting of letters; for instance, Inbox combines all such messages from the banks, notifications via orders in online shopping, and airline tickets in separate categories. These email providers can be characterized by a very convenient search whereas instead of emails subject in the search results; one can view the messages. Hence, it really looks more like a very usual Google search. 

This launched project was closed in November 2019 via Google. 

8. Tutanota

Tutanota is yet another email provider which offers a great security experience to its user base. One can not go on with creating an account unless they insert a very secure password. 

This email provider’s interface is pretty user-friendly and has the simplest menu transitions. Supports 1GB of email storage with spam rules, and premium features for a certain payment. 

Positives:

• Completely free for private usage
• Data encryption is great
• Anonymous email accounts can possible

Negatives: 

• Inbox rules are only made available for premium users
• Pay if require for extra storage 

9. Mail.com

Mail.com is a renowned and essential email provider among the rest of the herd. Well, the biggest privilege is one can choose any email domain name that is more suitable for individuals. 

Be it yourname@volunteering.com, yourname@cream&onion.com, yoursname@training.com and etc. 

Besides all of these, the biggest advantage of the service is really good virus protection that is based on a provider’s scan engine. This simply discovers viruses even in compressed files, and mailboxes are protected from spam with seven special modules and present worldwide news, economics, real estate, sports, entertainment, and so on. 

Positives:

• Antivirus protection at its best
• 200 domains of selection
• Great spam filter 

Negatives: 

• Ad-free only avails in pro-version
• No labeling for messaging 

10. GMX

GMX is not really recognized, however, it is a very reliable and effective email provider to build disposable email accounts. One can use it to get unlimited inbox storage and can attach files up to 50 MB. 

GMX consists of an autoresponder that automatically sends replies to received messages while allowing users to import Facebook contacts directly into individuals’ address books. On top of it, GMX has a significant disadvantage as it’s too full of different ads.

Positives:

• Allows up to 50 MB attachment size
• Significantly made in Germany, and offers a powerful search 

Negatives: 

• The most interface is in German
• Attachments are limited to the free version
• More ads 

11. TrashMail

TrashMail is a vogue disposable email provider service; in order to use it, one has to insert their real email address where the entire message will be carried forward. 

Additionally, one can choose how long a temporary mailbox will function; and the registration in TrashMail is not necessary yet registered users can have a wide range of possibilities to create several temporary addresses. 

Positives:

• Disposable email address made available 
• 16+ domain names and CAPTCHA response system in-built 

Negatives: 

• The interface is not friendly 
• AD-free only in subscribed version 

12. Mozilla Thunderbird

Mozilla Thunderbird is a kind embodiment of the best characteristics of numerous mail providers which offer safety for their users via creating a reliable protection system and tools for filtering spam. 

This email provider is characterized by the full support of HTML format in messages, with a convenient system of tabs, and a structured address book. Mozilla Thunderbird displays a multilingual interface and makes available the use of 40 languages consisting of Russian and Ukrainian.  

Positives:

• Email provider for free, and custom email addresses
• Open-source support 

Negatives: 

• This project will shut down soon, and simply outdated 

13. Lycos

Lycos is another free-version email provider with a rich internet history. Initially, it was launched in the 1990s as simply as an internet search engine and web portal. 

Now, Lycos also functions as a free email service provider and supports 500 MB of storage, with spam filtering, and the feature of virus checking. 

So, individuals are allowed to block specific domain names and email addresses. 

Positives:

• No attachment size limit is there
• Web-based responsive email service
• Allows to create of user aliases to hide the actual identity

Negatives:

• Virus scanning, spam filtering only made available in the paid version 
• Just 250 emails per day limit

14. Hushmail

Hushmail is one of the basic email providers with a vivid level of security, and it usually scans incoming messages for viruses individuals have a chance to create blacklists and whitelists to protect accounts and more to go. 

Well, HushMail does not have any inbox ads and it’s very convenient for users. Whereas one does not need to login into the account for three weeks; and HushMail will deactivate the account. 

This also provides POP3 access, meaning one can access an email from the third-party service through other email applications. 

Positives:

• Encryption is great, and own domain allowed
• Allows 14 day trial period 

Negatives:

• It has a high cost of Premium
• Only Ad-Free mail-in Premium only 

15. iCloud

iCloud is one of the great email providers for free email providers especially for MAC users though individuals can read and send messages from Windows computers and Android mobile phones. 

One can choose a password and provide it on a cell phone. Post this, individuals are given a verification code. On top of it, once you have a verified account, you should activate iCloud email; and can do this only from a laptop, iPad, or iPhone. 

After successfully setting up an iCloud, one can access all their emails from the device, be it concerned attachment size, and it’s only 20MB perhaps one can attach files with high speed and the inbox storage is up to 5 GB which is the lowest one. 

Positives:

• There are rules to block unwanted mail
• No sense of advertisement 
• iCloud for Windows is amazing

Negatives: 

• It has issues with synchronization 
• Not so easy for an average user

16. ProtonMail

ProtonMail is another email provider that one can set up very easily because it doesn’t require an individual’s personal information. 

Perhaps email collection and syncing across mobile devices are paid. Additionally, the free version has email encryption, and using ProtonMail one will have a 25 MB maximum attachment size. The primary concern is pricing and it may vary from 5 euros to 30 euros per month relying on the requirements. 

Positives:

• Swiss jurisdiction, and have proper security measures 
• Have open source 

Negatives: 

• 150 messages per day limit, and custom domains use in plus or pro version only

17. Fastmail

Fastmail is an Australian email provider whose name is not accidental, and it’s really quite faster, the average page size of the standard HTML interface is 30 KB. 

Additionally, there are no unnecessary applications and there is a minimalist interface where one can choose either a classic or modern interface; but the priority advantage is a free two-month trial. Isn’t it great?

This email provider has three different accounts such as basic, especially for casual emailing, standard for regular usage, and professional for business purposes and this is why the prices are different based on individual preferences and usage.  

Positives:

• 3o days trial having ads-free email provider
• Custom domains or addresses are pivotal 

Negatives: 

• Offers paid version only
• Must need a phone number for verification

18. Rackspace Email

ActiveSync with mobile devices (POP and IMAP protocols are pre-supported) aligns well with Rackspace email. Where simultaneously, both mobile and desktop interfaces are present, more, in general, is designed more for a business customer; but one needs to focus on the 25-gigabyte mailbox for 24 dollars within a year. 

Neither of any other services offers such volumes, whereas the box supports only two domains for such accounts; perhaps one does not need 20 domains like in Fastmail, and this must be enough though. 

Positives:

• Provider affordable pricing
• Has hosted webmail made for SMBs, and offers 24/7 tech support 

Negatives: 

• Quite a complex setup 
• 14 days trials are there, but the refund policy is not described well

19. 1&1

1&1 is one of the most popular paid services with several million users, providing paid mailbox services at a very minimal charge of $1 per month first year of usage with a 2GB of space for messages and newspapers. 

One of the interesting facts is that it offers to create its own box with its own domains in one of the domain zones for better performance. 

Positives:

• 25+ email accounts per individual domain
• Virtus protection & encryption at their best 
• Have cross-device sync

Negatives: 

• Recurring lags and crashes 
• The interface may hit differently for other users 

20. Amazon WorkMail

Well, if you are at all planning to rely on a straightforward email client with no other things to install, Then Amazon has WorkMail. 

This is only natural where such a giant tech company will also provide an email. Amazon Work email is a business email for mobile and desktop and also incorporates a calendar. 

No, Nothing fancy or complex here and it’s a good thing to go. This uses Amazon SES (simple email service), and a cloud email sending service. An individual can also connect a third-party email hosting i.e. RackSpace, GSuite, and Microsoft 365 to SES. 

Positives:

• This comes with a 30-days trial for up to 25 users 
• Email, calendar, and contacts and support both Windows and Mac OS with ease 
• No Upfront investment is required to use it 

Negatives:

• Dependent is on Microsoft Outlook and Adobe Flash 
• Has a rare and very basic email service
• Faces Synchronization issues 

21. Fasthosts

All these business email services from the UK web hosting provider, having basic webmail. This is designed to serve business and company needs specifically, and underscoring the importance of corporate email as an alternative to common Gmail or Hotmail. 

Additionally, the email provider has standard 2GB mailboxes and is covered with Microsoft Exchange and Office 365 suite for multiple devices. 

Positives:

• It has standard email, Microsoft exchange email 
• 50 percent discount for the first 3 months 
• Personalized emails are possible 

Negatives: 

• This has no free basic plan 
• Has only 2 addresses per subscription 

22. Hostinger

Hostinger is an ambitious project via Hostinger company that covers tons of services from domain names or transfer, and web hosting, VPS to cloud hosting having email hosting in it. 

Being an email provider, this is an easy online client as set up is plain, just like a purchasing plan, log in to the account, select create option, and choose the preferred username and password. 

Positives:

• Affordable pricing with domain-based mailbox
• Tons of helpful video tutorials available in the community
• Antivirus check-is up to date

Negatives: 

• No free version to use
• Offers only 2 filters in the basic version plan 

23. Hostpapa

Hostpapa allows users to choose from 4 types of email services be it Basic, advanced, G Suite, or Microsoft.

The most relevant comes with surety in place as an Advanced version offering 5 GB space webmail, anti-spam, sync, and Anti-phishing protection, contacts, calendar, interface made available in French, English, German, Dutch, Danish, Greek, Italian, Portuguese, Norwegian, and Swedish. 

Positives:

• Emails links or sync to domains of choice
• Anti-spam filters are there, with multiple mailboxes availability
• 35 MB attachment size limit for better services 

Negatives: 

• 1 GB storage plan in just a basic plan 
• Allow making only 5 connections at a time

24. A2Hosting

A2Hosting is from the USA, and if you prefer email services from the trusted web hosting providers then you are at the right set of destinations. 

This offers 4 subscription plans starting from $3/month and 100 GB SSD. And the advanced plans have no such limit for disk space at all; this has plenty of other alternatives at hand like Squirrelmail, Postfix Admin, Round cube, Zimbra, PHPmailer, Dovecot, FormMail, etc. 

Positives:

• Has unlimited addresses, with a money-back guarantee anytime
• Offers unlimited storage 

Negatives: 

• Just a basic email client only
• Comparatively higher cost than similar email providers 

25. BlueHost

BlueHost is most preferable for those, who like to keep business transactions as fewer as possible, i.e. not to rely on two different contractors for web hosting and email client. 

BlueHost is a USA-based vendor for hosting, domains, and related set of services. This offers three plans in technical capabilities, which all include basics like Outlook Web, cloud storage, Single dashboard, and Microsoft applications. 

Positives:

• Has the corporate domain name
• Provides 24*7 technical support and 1 TB storage 

Negatives: 

• This is powered by Microsoft 365
• And the initial level of a subscription plan is yet costly

Verdicts: 

In nutshell, everyone knows the fact here that more than 70 percent of emails are spam today and this type of interaction yet remains one of the most actively utilized across the globe. We’ve narrated down with all the above-mentioned information and now it’s totally an individual’s preference and/or choice to go with.